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INFORMATION
STRUCTURE
2009
SEASON
ARCHIVES
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Meeting Minutes
MVP GOLD
Capital District Senior Softball League
January 13, 2009
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President Mike Rager called the meeting to order at the American Legion Post 1450, 275 Grooms Road, Clifton Park, N.Y. at 6:30 p.m. In attendance were: Clarence Vivlamore, Barry Plunkett, Jerry Smith, Ed Plew, Bill Kloc, Wally Lozano, Bill Martone, Don Miller, Tony Rohrmeier, Jon Olson, Len LoFrisco, Don Roberts, Gary Palmer, Earl Herchenroder, Tony Longobardo, Jay Campbell, Ken Peat, Bob Swayne, Bob Janes, Mike Rager, Glen Garver, George Laya, Walt Williams, Tom Ricci and Marty Torrey.
Voting Purposes:
American Legion – Jon Olson; Best Paving – Barry Plunkett, Active Auto – Glen Garver; Circle Diner – Bob Swayne; Edward Jones – Ken Peat; Normark – Proxy Jay Campbell Falzo Div. Rep.; Anaconda – Wally Lozano; Ravenswood – Ed Plew proxy; Sportsman’s Club – Bill Martone; PCI – Tom Ricci; Seton Health - Don Roberts; Clickner – Marty Torrey; RV America – Bill
Kloc.
Secretary’s Report:
On Motion of Bill Martone (Tony Longobardo seconded) the minutes of Nov. 5, 2008 were accepted without revision, correction or amendment and the motion was approved and passed 13 – 0.
Treasurer’s Report:
On Motion of Barry Plunkett (Jay Campbell seconded) Treasurer Vivlamore’s itemized report for the period 11/5/08 – 1/13/09 was accepted without revision, correction or amendment showing income for the period of $455; a balance as of 11/05/08 of $1,042.49, expenses for the period of $781.74 and a balance as of 1/13/09 of $715.75; the motion was approved and passed 13 – 0.
Grant 2008
Account Ron Sumutku – Sales Tax Certificate;
Fed. Form 990
Jerry Smith reported that he is still following up on these items and expects this all to be resolved in positive fashion in 6 – 8 weeks.
Registration Form 2009
It was agreed in discussion that the single excellent form set up by Bill Kloc in 2008 would be utilized in 2009 with some fine tuning. Bill stated he would draft it and put it on line within 24 hours (N.B. – He did!) so that it could be put on the league website and sent out electronically to individual league members. Mailings (for those without computers) would supplement the electronic transmittals. Len LoFrisco said he would helm the electronic work and notify the league webmaster accordingly. Clarence Vivlamore and Mike Rager said they would coordinate the mailing efforts.
On motion of Jerry Smith (Glen Garver seconded) the return date was revised to March 1, 2009. The motion was approved and passed 12 – 1. Further motions were withdrawn. Jay Campbell stressed the importance of Team Mgrs and Reps contacting their players as to the new on-line registration format and bringing same to a successful conclusion.
Proposed Budget
President Rager passed out self-explanatory copies of his proposed budget for 2009 and then reviewed it line by line. It reflects a projected total intake of $30,825. and a total output of $27,450. Discussion was then had with each of the major items. Tony Longobardo made a motion to approve the budget for 2009 (Marty Torrey seconded) and the motion was approved and passed 13 – 0.
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Committee Reports:
1. Grounds and Equipment
Jerry Smith advised he was still conferring with the Town of Clifton Park to reduce the
hourly permit fee below $6.00. He will meet this week and report further. The current field permit fees for 2009 will be $1,860.00 with perhaps an additional $50.00 for weekly one and one half hour night games. Sundays in July and August will have free field use for All Star games.
Jerry said that Craig and Spagnola had verbal sponsor commitments for ’09 and Falzo was following up on same. Active Auto’s name for ’09 is in question and Wally Lozano said all sponsor commitments and team name requirements will be needed by February 15th. Jerry also stated one ball (yellow) will be used in ’09 – the 44 Core – 375 Comp. official ASA approved model.
2. Publicity and Media
George Laya reported he is following up with the advertisement formats for ’09 with the Daily Gazette and Times Union and when finalized and in place will report further. Barry Plunkett reported his story on Wally Lozano, the Anaconda team and the league has been published in the January 2009 Senior Spotlight newspaper.
3. Hall of Fame
Ed Plew reported that he, Don Miller and Howie Schermerhorn were in the process of setting up committee meetings and plans for ’09 and he will report further on same.
4. Schedule
Brad Buchan and Ray Vallee were selected to work on it for ’09 and the season’s opening date is set for April 25th with tryouts, practice and rain alternatives set for April 18th and 19th.
5. Tryouts
It was determined and set by Pres. Rager that each Div. will conduct their own.
6. Banquet
Pres. Rager stated that Tony Longobardo volunteered to chair the committee, Mike appoved it, and Tony will work with Clarence Vivlamore and Wally Lozano in setting up plans for the ’09 banquet.
7. Insurance
After a review of the issues and the best proposal being set by league sponsor Personal Coverage Insurance at $1,553. annual (12 mos) premium, a motion was requested to vote the matter up or down. Jay Campbell moved that the league not purchase the insurance plan for the 2009 season (Wally Lozano seconded). The motion was approved and passed by an 11 – 3 vote. A polling was requested of the vote as follows:
American Legion – Jon Olson against the motion; Best Paving – Barry Plunkett against the motion; Active Auto – Glen Garver for the motion; Circle Diner – Bob Swayne for the motion; Edward Jones – Ken Peat for the motion; Normark – Jay Campbell for the motion; Anaconda – Wally Lozano for the motion; Ravenswood – Ed Plew for the motion; Sportsman’s Club; Bill Martone against the motion; PCI – Tom Ricci for the motion; Seton Health – Don Roberts for the motion; Clickner – Marty Torrey for the motion; RV America – Bill Kloc for the motion; Treasurer Clarence Vivlamore for the motion.
No other committee reports were made.
CPR Course
Bill Kloc advised he was following up for names of course candidates and was trying to secure two per team. Bill said the league had budgeted $500.00 to pay for the course. Bill said e-mail commitments are needed for candidates and then he can schedule the course between now and April/May. Bill said each Div. Rep should contact the Team Mgrs. and Reps on this before April lst. and report back to him accordingly.
Rules and Umpires
Len LoFrisco reported he will set up two separate meetings for Craig and Falzo in February to tweak the rules for ’09 and will provide an insert on page two of the registration to recruit candidates for the new season.
Div. Reps. Reports (Mgrs)
All mgrs are in place for ’09 and this topic’s subject matter was basically covered in earlier meeting discussions.
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Old Business:
Jerry Smith reported that a new tractor would cost in excess of the grant authority of $4,000.00. He stated he had a potential tractor purchase for $5,200.00. President Rager stated the vote at the last meeting 11/5/08 was $4,000.00 purchase authority period and only if the league gets the grant money.
Jerry Smith then made a motion that if he can secure independent funds outside the league to be joined with the $4,000 grant funds (when and if received by the league) that the purchase of a new tractor be authorized – best deal available. (Marty Torrey seconded). The motion was approved and passed 7 – 6. Clickner rep – Marty Torrey having left the meeting immediately following his seconding of the motion due to a business commitment voted for the motion by telephone (secretary Plunkett confirmed his telephone vote).
Ken Peat then made a motion that in the event that funds cannot be raised to meet the purchase of a new tractor by July 1, 2009 as set forth in Jerry Smith’s motion, that the $4,000.00 grant money (if and when received by the league) be used to purchase an All Terrain Vehicle (ATV) instead of a new tractor to drag the infields this season – best deal available as Peat stated that an ATV vehicle can be purchased for $2,500.00 or less (Bob Swayne seconded). In discussion on this motion Jerry Smith agreed with Ken Peat that an ATV could produce the exact same good maintenance results as a tractor could in dragging the infields and that an ATV could be an expense-saving alternative to the purchase of a new tractor although he felt that in the long run the purchase of a new tractor would be more cost effective for the league. The motion was approved and passed 8 in favor – 4 abstensions and 1 absentee Clickner rep Marty Torrey having left the meeting prior to the motion, neither voting nor abstaining on the motion.
New Business:
President Rager advised that all website notices concerning league business must be approved by him and the officers before publication on the website. League webmaster Larry Young has been so advised.
President Rager stated that he wanted Treasurer Vivlamore to implement the expense voucher system (previously vote-approved at the 11/5/08 meeting) a.s.a.p. for all ’09 purchases.
Tony Longobardo announced that he may well be a candidate for the office of league president for ’09. Tony said that in view of the fact that he chairs the Nominating and Election committee – that if he runs he will require a replacement to obviate any potential conflicts of interest in the election process itself.
Jerry Smith announced that Bill Martone will be a definite candidate for office of league president in ’09.
Mike Rager stated he anticipated scheduling the next meeting by mid-March ’09.
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President Rager then called for a motion to adjourn the meeting. Tony Longobardo moved to adjourn the meeting (Jay Campbell seconded); the motion was approved and passed on unanimous consent. The meeting was adjourned at 8:56 p.m.
Respectfully Submitted,
Barry C. Plunkett
Sec./Mgr. of Documents
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