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2008 SEASON

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Meeting Minutes

MVP GOLD
Capital District Senior Softball League
July 8, 2008 

Insurance Committee:

Guest Speaker Tom Wallace Jr., Exec. Vice President of Personal Coverage Insurance was introduced by Sec. Barry Plunkett. Tom provided a comprehensive overview of risk potential and various insurance coverages available to protect the league and its officers, directors, members and business interests. Tom supplemented the information and premium quotes as provided in the June 10th, 2008 meeting minutes. He said he would need to revise the underwriting information to include potential umpire coverage, travel teams and to further include playoffs, Allstar games and a schedule encompassing18 games for each of the 13 teams. Tom said all of this needed to be reviewed to set proper and accurate overall premium quotes together with officer/director decision making coverage (roughly estimated at an additional $1,000); and the basic league bodily injury and property damage protections. Tom Wallace said he would work with and report to Barry Plunkett on this information. Jerry Smith said he would also get information from his insurance agent for comparison purposes and to give Tom more information to work with. Barry Plunkett said he would also ask Bill Kloc, Insurance Committee member, to get specific information from his agent for further comparison purposes. Tom also said he would review potential Association Group Membership coverages for comparison purposes and would work with Barry Plunkett on reviewing benefits and detriments to joining such an arrangement. Barry Plunkett said he would follow-up on these items and report further at the next meeting.

Secretary’s Report:

Barry Plunkett reviewed the minutes of the June 10, 2008 meeting as published on the website. The minutes as reviewed were accepted without revision, correction or amendment. Barry Lupe moved the minutes be approved (Tony Longobardo seconded); the motion was approved and passed 13 – 0 without dissent.

Treasurer’s Report:

Clarence Vivlimore presented and distributed copies of his self-explanatory report for the period 6/12/2008 – 7/08/2008. The league balance as of 6/10/2008 was $14,263.07. Income for the 6/10/08 – 7/08/08 was $375. This consisted of a cash payment from players for travel team jackets from Anaconda Sports. Clarence said he was awaiting a bill for the jackets and a player collection accounting from Bill Kloc for these jackets. Expenses for the period 6/10/08 – 7/08/08 was $2,227.03. The league balance as of 7/08/08 was $12,411.04. 

Clarence gave an excellent explanation and talk on the work he did as Banquet Chairman with committee members Wally Lozano and Mike Rager in establishing the league’s contract with the Italian American Club for the league banquet on October 24, 2008. Clarence supported and amplified Pres. Rager’s explanations on the league banquet contract as set forth in the June 10, 2008 meeting minutes. Clarence further provided good thoughts on members being critical of those doing the work of the league and not stepping up to help or run for office themselves. He received a full round of applause from those attending the meeting.

A copy of Clarence’s report is incorporated and made a part of these minutes. Copies of Clarence’s report will be provided to anyone upon request. 

Barry Lupe moved the report be approved (Barry Plunkett seconded); the motion was approved and passed 13 – 0 without dissent.
 

Banquet - Clarence Vivlamore

President Mike Rager referred to Banquet Chairman Vivlamore’s earlier remarks and asked the members if they had any further questions or motions to make concerning the banquet. There were none. Mike closed discussion on the banquet advising it was set for Friday, October 24, 2008, 6 p.m. (4 hours) with a charge of $10.00 for members and $20.00 for guests and that he anticipated a very good turn-out for an excellent 3 entrée buffet dinner with cash bar at the Italian American Club on Washington Ave. Extension in Albany. Mike said Clarence Vivlamore had done an outstanding job in polling the members for their choice of banquet sites and securing the banquet price for allocated budget funds.

Hall of Fame – Ed Plew

No Report

MVP Olde Stars

Committee members Lozano (Spagnola), Pavone (Falzo), Herchenroder (Craig) stated that the original 6 team setup as reported in the June 10, 2008 meeting minutes was being changed to 4 teams only. Earl submitted a written list of Craig players available and Rich and Wally said they had developed verbal lists and would move to finalize them. Earl and Rich said they would work to setup teams for a Sun. 7/13 l:00 p.m. game. Wally said he would try to follow suit for Spagnola players. Jerry Smith reported on field availability for 7/1 – 8/17 and 21. Rich Pavone estimated that with 4 teams it might prove to be an 8-10 game schedule depending on field availability.

Grounds and Equipment – Grant - Jerry Smith

Jerry reported that he was in the process of finalizing the Grant application and had spoken with the Contract Administrator and obviated the necessity of securing a charitable permit which would expedite our filing process and payment of grant funds. Jerry requested Board authority to sign the grant papers, as per last year, and Bill Martone so moved for Jerry’s signatory rights (Tony Longobardo seconded); the motion was approved and passed 13 – 0 without dissent. 

Jerry Smith further reported that the Soil Master field supplies are still in the Grassland warehouse (they have been there since April ’08) and he has been told to remove them ASAP. Jerry said he will do so and is trying to coordinate a field day date to do the work. He said he thought that following Sat. games might be a good time to do this since just about everybody is at the fields and forming work parties to complete the work can be facilitated. Jerry said that he will follow up to complete his project.

Player Personnel – Safety Course - Bill Kloc

No Report. Bill is on vacation and will follow up.

Rules and Umpires - Len LoFrisco

Len is undergoing medical tests and had requested Wally Lozano to administer the umpires. Wally agreed to do so. Wally said the July scheduling is in place and requested reports be transmitted to our website and him accordingly.

Pres. Rager also reported that Lloyd DeMaranville is ill and everybody of course wished only the best for him and the DeMaranville family. (ed. note: sadly we learned that our teammate and friend Lloyd passed away 7/11/08)
  

Old Business:

Pres. Rager thanked Brad Buchan for developing a budget template to facilitate the listing of income and expenses for the league. Pres. Rager then submitted a completed template outlining updated income and expenses for the 2008 Budget passed at the January 22nd, 2008 league meeting. Mike provided explanations of actual and projected income and expenses in order to complete the budget process for this season. Jerry Smith reported a $600.00 math error on the Sponsor Fees and Mike said he would correct same. Discussion was had on the possible spend-down choices/selections for the balance of $9,570.00 (less the $600.00 error). 

Wally Lozano and Mike discussed a further reduction of the banquet fees to $5.00 members, $20. guests as a means to benefit all the league members. However, Bob Royer pointed out that this would not benefit all league members but just those going to the banquet. Mike Rager said that this could provide an incentive to attend but agreed that Bob Royer had made a very good point. Mike said this issue would have to be revisited and reviewed further at the next league meeting.

Barry Plunkett then moved that the team managers and reps poll their players for wish list suggestions on spend-down choices. Jerry Smith seconded. The motion was approved and passed 12 – 0. (Barry Lupe rep. Normark had left the meeting earlier)

Earl Herchenroder suggested a committee could also be formed to collect these polling suggestions on how to spend any available balance of funds. Earl said that when the insurance funding information is in place then the suggestions can be revisited for final implementation. A committee was so appointed by Pres. Mike Rager to do this and its members are Bill Martone, Ron Vadenburgh and Wally Lozano. The polling and report were agreed to be undertaken and if possible, completed by the next league meeting.

New Business: